Data entry has been arid for a while in the business field as long as the computer.
It is now experiencing resurgence as many more companies outsource clerical work and the rise of the gig economy.
Data entry is a broad term that encompasses a number of occupations that one does for a company.
People who perform data entry jobs include electronic data processors typists, word processors transcribers, coders and clerks.
It essentially means to operate equipment often a keyboard, to input alphabetic, numeric or symbolic data into a company’s system He/she is sometimes required to edit the data entered or another person does it afterwards.
The data may come from hand written forms or audio files.
Data entry can be done online or in the office physically but the two may vary considerably.
Data entry operators working for micro-labor offices that use crowd-sourcing techniques may simply do the small bits of work for small fees.
Those who work for more traditional data entry companies might be paid an hourly or per-word rate for a whole project.
Data entry clerks help companies process information by inputting maintaining and retrieving data using computer systems and ensuring that information is collated and stored in an accurate and efficient manner.
They also update, maintain and get information which is held on a company’s computerized information storage and retrieval systems.
Freelance data entry is a sought-after service that many businesses are seeking.
Out-sourcing data entry to at-home workers is becoming the preferred method of getting important figures entered into required databases.
Data Entry Essential skills
Like any other job, data entry jobs also need some skills that are essential and must be mastered for achieving the client’s tasks. These are:
Typing skills and speed.
This is one of the most important skills in any freelance data entry job.
The data fed in consists of strings of numbers medical codes personal contacts and other information that must be accurately typed.
If they out-source you, sometimes they do keep record of items entered inaccurately and having a high score for mistakes can mean never getting more work through that company.
Clients who hire you directly will expect you to have a high level of accuracy and may stop if you have accuracy problems.
A skill that can help to enter a high volume of data is touch type.
It requires typing accurately without looking at the keyboard because without the touch-typing skill, entering the large amounts of data will simply take long to be profitable.
Clients expect their tasks finished faster too.
There are websites where you can learn touch typing and practice pieces that can build your skills.
You also need to have a significant typing speed typing at least 60 words per minute or 80 to 90 words per minute.
For typing, you can always get free typing tests which are available online to keep testing your typing speed.
You also need experience with various software programs that make entering data quite easy and fast. Some of the most common programs used in data entry is:
- Microsoft Word files
- Open Office
A basic knowledge of the programs and how they are helpful in describing your skills to prospective employers.
Have a reliable internet connection to allow communication with the clients easier and sending the work done.
Have a permanent work e-mail address that the client you can use to communicate with the client.
Having a separate one from your personal e-mail makes the work easier and the e-mail more visible since they are not mixed up with other irrelevant things.
Good written and communication skills
Data entry work requires one to communicate effectively and extensively. He/she needs to have excellent written and verbal communication skills.
Before applying for a, make sure to check the requirements in terms of how they would like to communicate especially language used.
High levels of concentration.
Data entry jobs are highly repetitive and workers are required to spend a significant amount of time on the same task.
The job necessitates that the you have a high-level concentration and patience.
I believe you are well aware of what may happen if you do not concentrate in the work given.
Small mistakes may just be the end of your career.
The ability to work under pressure and tight deadlines.
While on the job there are certain responsibilities one will be needed to look out for while on the job. These are:
- Verifying the accuracy of the data since sometimes relying on the data available may lead to some small problems. It is better to check the accuracy of the data before entering.
- Errors in the data can easily creep up so make sure while at it you make necessary corrections and inform the client.
- You are required to build a data management system because of the knowledge yo have on database management.
- You are also required to maintain confidentiality as you interact with the data. So losing or mismanaging it may be a disaster which should be avoided.
After equipping yourself with what is required of you as an online data entry clerk you may ask yourself “what next?” How would you start especially if you are a beginner or used to be a data entry clerk but now you want to work from home? Here are some tips
How to start your work-from-home data entry job:
- Start by working data entry jobs through freelance project websites which you can se to de data entry work from home.
The websites offer jobs by project and sometimes may not be a stable job for steady income but if you are starting out it would provide you with the best experience since you will be exposed to different clients and an array of work.
- Make sure the websites you choose to work for are reputable. Online data entry jobs are subject to scamming and you may find yourself losing your money too.
Make sure to confirm that the company is legit since you will also have to provide your personal information so as to receive payment.
Research companies to ensure they are not part of a scam. Look up the company on the Better Business Bureau’s website to see if it is recognized or search it on consumerfraudreporting.org to help you identify potential scams.
- Look for full time telecommuting jobs on job board websites that offer projects to freelancers to supplement your income.
Securing benefits and earning through them can be difficult so you may want to seek a full-time position with a company that permits yo to work from home. Use websites like Monster.com and Indeed.com to look for data entry jobs that can permit you to telecommute.
- Use social media platforms to expand your search like LinkedIn to look for open positions and network too. Make sure to include the terms “telecommute” or “work from home” as you search.
Reach out to others in the field who may be interested to help you identify open positions for the same job.
- Apart from tests that you may be required to take before being hired you may be told to do a phone screening where their human resource professional or the one in-charge contacts you for a brief interview over the phone to determine if you meet the requirements.
Be courteous and professional and speak of your data entry strengths and what you may also require from their end. Put your best food forward and take it as an interview like any other.
Let’s assume you go through the phone screening successfully and pass their online tests. You will require to plan yourself adequately to achieve the most from the job and this will start with your working environment and how you plan yourself. Working from home may be a good thing but can also be too comfortable.
Extra tips for work successfully at home:
- Set up your work space by setting it like an office.
- The software and hardware may vary based on the company you work for and the task at hand. Ensure your computer and the equipment is prepared beforehand.
- Install any necessary software you may need or web portals. Also ensure you have the necessary login information and receive training on how to well use it.
- Create a PayPal account or establish how you will be receiving payment. Get yourself a telephone, printer and all those devices you will need to finish your tasks.
- Set yourself a consistent schedule which will put in mind your deadlines.
- At home you may be subject to a lot of freedom so make sure you follow the schedule to the letter. Have a start time to begin working and avoid procrastinating. Also do not extend for longer hours than necessary but allow yourself time to rest and have time for yourself.
- Try to not handle personal tasks during working hours only if it is really necessary.
- It may be tempting to knock out some housework during your working hours because you are at home.
- Do not let it be a habit because it will destruct your schedule and it won’t serve its purpose.
- This can also reduce your productivity during a work day and you may find yourself postponing tasks.
- Treat your working hours as if you are in an office.
- If children are involved, consider involving a babysitter or daycare. Whatever tickles your fancy.
- While working at home, make sure you regularly communicate with your client.
- This will ensure that the tasks you are doing are in the right order and avoid repeat jobs.
- Use e-mails and make sure your e-mail window or software is open so you can be aware when receiving communications from them.
Legitimate Online sites that offer Data entry jobs
Online data entry jobs as we’ve known involve typing in data from one source into another using a computer or a laptop.
Many companies outsource data entry jobs to large companies that hire home based independent contractors.
Many companies may be scams that associate with data entry job opportunities so be sure to do proper research to find legit companies.
Most legitimate companies do not ask for money or upfront fees to apply.
Here are some of the top legitimate companies that offer work from home data entry jobs to earn extra cash if you have basic computer skills:
It was formerly known as VirtualBee and is a reputable company that recruits home-based workers to complete data entry jobs online for their clients.
After meeting their qualification, they will accept your application and hirer you immediately.
All you have to do is log into their system and start working on available data entry projects.
The company’s average pay is $5-$6 per hour.
One is paid weekly by check once you reach a minimum payout of $30. If you are a fast and accurate typist then this is one of the best companies to join.
This is a well renown site for finding remote flexible and freelance jobs and data entry jobs are no exception.
Every job listed is vetted by a real person so you do not have to worry about scams or low-paying jobs when applying in this company at least to be able to find something worth your time.
The difference is that you will have to pay to access their listings. One can choose a monthly or longer-term plan with lower monthly costs.
The monthly one costs $14.95. They do this because they have a wide and large array of clients who have trusted them to get the best people in the field.
On this site, you will not find “jobs” per se like Microworkers but the site lists short tasks that clients need done.
The pay for most tasks is less than a dollar for a few minutes at most.
Many of these tasks do not require any special training or skills.
Microworkers is a good site for people starting out or if you want to pass time and make money at what you are good at.
You will only be paid for approved work but the site ill show you the percentage of previous jobs the poster approved so that you do not waste your time on difficult clients.
Once your $10 threshold is met, your earnings from completed jobs is transferred to your PayPal account.
It offers legit data entry jobs that can be done from home.
For SmartLocating, one needs to be at least 18 years old to apply for a job there.
One’s roles include gathering information on apartments for database records all across the country and they hire occasionally.
Their working hours are flexible and estimated to be about 15 hours a week.
They offer positions for independent contractors and one is recommended to have an unlimited long-distance phone, high-speed internet, a PC with internet Explorer and a quiet home office.
Their starting pay is $8.50 per hour and must be available to start immediately.
They will also require you to be available to meet in person and discuss the nature of the work and expected results.
You must also be able to pass the criminal background check.
Scribie is a great site for beginners in the field especially in transcribing since they get to choose the work to be done.
The jobs pay at least $5 per hour of audio with some hirers offer $25 per audio hour.
To start you will need to apply and complete a test otherwise they do not need other qualifications.
Scribie focuses on audio transcribing in specific which is also an online data entry job by itself and they hire both beginners and experienced transcribers provided you pass the test.
After the test you will log in and choose the files you want to work on.
It is purely based on a first come first serve basis and whichever file you choose needs to be complete within 2 hours and one can only work on one file at a time.
Scribie pays around $0. To $2.00 for a 6-minute file which sums up to $5 to $20 per audio hour.
This is a very popular freelance marketplace where one can advertise their skills such as data entry, transcribing, translating, photo editing and virtually any skill.
The clients get to view your credentials which includes your rating from other previous clients and the one that convinces them gets to be contacted for the ob.
The pay varies since the client may also chip in his opinion.
To start off you will need to fill out your profile and take some tests to see what sort of data entry jobs you qualify for.
Signing up is free and pretty easy.
The good thing is that it is beginner friendly so even if you do not pass the tests but consistently deliver great work, the site increases your rating and the number of jobs you get.
There are several jobs available there such as translating, writing and researching.
Payment is doe weekly or monthly or monthly through PayPal.
SigTrack hirers remote freelance workers to check signatures on petitions against names on voter registration polls which is also a data entry job.
One gets paid based on their productivity so there will be never be a consistent rate.
SigTrack claims that the first few days people actually double or triple their speed but it may feel like you’re not making money at first but sticking with it would be totally worth it in the end.
The requirement is that you need to be a U.S resident where you will need to do a brief video interview to verify your identity before beginning work.
You will also need dual monitors to view the signatures and voter registrations at the same time.
SigTrack workers must maintain at least 98% accuracy to keep their contracts and are paid on accuracy because this is an important process that requires utmost attention.
This company is a big employer of remote workers including data entry workers.
They hire workers as independent contractors to complete jobs in the field of transcription, data processing and market research.
They have an impressive list of clients that include U.S government agencies.
They are known especially for legal transcription positions.
They are an affiliate of Birch Creek Communications who also offer transcription for general jobs.
This is a well-known website in the U.S that hirers data entry and verification agents.
The data entry job openings are usually over-subscribed and because of the sheer number of applicants, the openings may not be readily available, though it is also good to keep and eye out for opportunities.
This is one of the biggest microtask website and has an abundance of data entry job listings where you will first need to register with the site in order to choose Human Intelligence Tasks that appeal to you.
Certain tasks may require you to complete a qualifier before starting the jo at least to convince the client you know what you are about to do.
The pay is via an Amazon gift card or bank deposit when your work is accepted.
Also, it is good to be careful while choosing the tasks because some may be shady and may seem suspicious.
Avoid giving out your personal information like your address, social security number or bank account information to prevent identity theft fishing.
If you meet the skills needed and tools required then you are ready to start looking for a data entry job even if you are new in the field.
Most data entry jobs have flexible schedules and part-time hours so if you have another job or other personal commitments, you may still be able to work around it.
If also you are looking for full-time data entry work or tasks, then you will be earning a full-time income from home in no time.
Remember that you ill be working from home so all of your work will be done using a computer/laptop. You really do not have to be a tech wizard to land data entry jobs.
However, make sure you know how to use spreadsheets, word documents, PowerPoint and most Google products such as Google Docs, sheets, slides and Drive.
Finding a data entry job may seem difficult but the sites listed above may be a good start. All you have to do is pick a site from the list, set up your profile and get the ball rolling.